Notice to Bidders: AEPA Fall 2020 Bids

Notice to Vendors

Sealed Bids will be received by the Association of Educational Purchasing Agencies (AEPA) on behalf of the members of META Solutions, Ohio’s Mid-Eastern Regional Educational Services Agency, Ohio Schools Council, Southwestern Ohio Educational Purchasing Council, Stark County Schools Council, Unified Purchasing Cooperative which compose the Ohio Council of Educational Purchasing Consortia (OCEPC) and are members of the Association of Educational Purchasing Agencies (AEPA) until:

1:30 p.m. EST, Wednesday, September 9, 2020


Bids: 021–A Athletic Facility Lighting, 021–B Hardwood & Synthetic Sports Flooring, 021–C Copiers, Multi-Function Printers, Print & Managed Services, 021–D Roofing Envelope Services, and 021–E HVAC and Mechanical Products & Solutions.


RFPs:  021–F Disaster Recovery Services, and 021 – G Security Solutions


Each package consists of multiple parts:

           Part A –Terms and Conditions

           Part B – Specifications

           Part C – Member Agency (State) Terms and Conditions     

           Part D – Questionnaire

           Part E – Signature Forms

           Part F – Discount and Pricing Schedule Workbook 


All responses shall be submitted online via Public Purchase by the due date and time listed above. Note that Vendors must be able to provide their proposed products and services in up to 29 states including California, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Kentucky, Massachusetts, Michigan, Minnesota, Missouri, Montana, Nebraska, New Jersey, New Mexico, North Dakota, Ohio, Oregon, Pennsylvania, South Carolina, Texas, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.

AEPA bid documents can be downloaded after registering, at no cost, on Public Purchase at  AEPA and/or the respective Member Agencies reserve the right to reject any or all bids in whole or in part; to waive any formalities or irregularities in any bids, and to accept the bids, which in its discretion, within state law, are for the best interest of any of the AEPA Member Agencies and/or their Participating Entities. Bids will be opened and an opening record will be posted to Public Purchase.  Bids will be publicly opened at 1:30 PM EST on September 9, 2020, at Oakland Schools, 2111 Pontiac Lake Road, Waterford, MI 48328.



Southwestern Ohio Educational Purchasing Council

Stephanie Zinger, Fiscal Officer

PD: 07/20/20


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