Advisory Minutes
LEEMC Advisory Committee Meeting Minutes
April 14, 2010
Meeting convened at 9:10 a.m.—Allison Snyder, Chair.
Welcome
Introductions—Allison Snyder
09-10 Officers: Chair—Allison Snyder, Gilmour Academy
Past-Chair—Deby Cokain, Clearview Local Schools
Chair Elect—Joanna McNally, South Euclid-Lyndhurst City Schools
Allison introduced guests David Cottrell and Dennis Allen, officers of Ohio Schools Council.
Reading and Approval of September 8, 2009 minutes – Allison Snyder
Motion to accept minutes as posted to web. Deby Cokain 1st Joanna McNally 2nd
Minutes Approved.
Financial Report—Dr. David Cottrell—Ohio Schools Council
The financial report as shown represents activity through March 2010. Income is down due to nonrenewal by some school districts. The final financials will show that LEEMC is doing well despite loss of some income.
OLD BUSINESS—Allison Snyder
Dr. Cottrell reminded members that the Hyatt Hotel discount provided through Ohio Schools Council to the OSC member districts is still available to us for the upcoming year. Another hotel, Hyatt Place Columbus/Worthington, has been added to the list, which also includes the Hyatt Regency and the Hyatt on Capitol Square in Columbus. The rate is $80 per night for hotel rooms. Call the OSC office to get the discount code. Please use this offer and pass it along to others in your district.
NEW BUSINESS—Allison Snyder
The LEEMC fees will remain the same for the 2010-2011 year. $.25 per student based on K-12 district enrollment. Minimum is $125.00 and Maximum is $2,000.00. The LEEMC fees invoice will be going out in July and will be mailed to the treasurer of each district.
Bookscans – Pat Hinkle
The 2010-11 tentative bookscan dates were announced. After some revisions, the council approved the following dates.
September 22, 23, 24, 2010
December 1, 2, 3, 2010
February 9, 10, 11, 2011
April 13, 14, 15, 2011
Advisory Council Meetings – Pat Hinkle
The 2010-2011 Advisory Council meeting dates were negotiated and approved as follows:
September 14, 2010 at 12:30 p.m., at the Cuyahoga County ESC. Motion to accept meeting dates. Joan Schlitter 1st, Phyllis Harper, 2nd. Motion Approved.
April 13, 2011, 9:00 a.m. (place to be announced).
The group discussed the merits of having the spring Advisory Council meeting to coincide with the last bookscan of the year. It was decided to postpone announcement of this meeting date and time, pending the result of an email/electronic survey to be sent to Council representatives. We will poll the members to get consensus on whether to keep the meeting with the bookscan or to split the two events. Survey will be forthcoming electronically.
ELECTION OF OFFICER(S) –Allison Snyder
Since the quorum requirement for election voting was met, a motion was made to modify the Agenda to allow the group to vote by show of hands at the meeting rather than via e-mail in May. Diane Dillon 1st, Joanna McNally 2nd. Motion approved.
A motion was made to open Nominations from floor for the position of Chair-Elect. Deby Cokain 1st, Diane Dillon 2nd. Motion approved.
Priscilla Sprano-Wiles, North Olmsted City Schools, volunteered to run for Chair-Elect. With no further nominations, a motion was made to close nominations. Phyllis Harper, 1st, Sue Subel, 2nd. Motion approved.
A vote by show of hands was unanimous to accept Priscilla Sprano-Wiles as Chair-Elect for 2010-2011. Allison Snyder congratulated Priscilla and thanked her on behalf of the group.
BY-LAWS AMENDMENT:
A motion was made to amend the bylaws to change the wording regarding the last meeting of the year vs. the term “May meeting.” Phyllis Harper 1st, Diane Dillon 2nd. Motion passed. Deby Cokain will prepare exact language and changes will be presented to group electronically (see ATTACHED CHANGES). Approval of bylaw changes will be made at the September 14, 2010 meeting.
ANNOUNCEMENTS
Retirements:
The group recognized and congratulated the following LEEMC members on their retirement announcements: Elizabeth Campbell, Orange City Schools, Cherie Pandora, Rocky River Public Schools, Sheila Benedum, Bay Village City Schools, Judy Montgomery, Lakewood Public Schools, Sue Berlin, Hawken School.
Motion to adjourn: Cherie Pandora 1st, Joan Schlitter, 2nd. Motion approved.
Meeting Adjourned at 10:30 a.m. by Chair, Allison Snyder.
Next meeting, September 14, 2010, Cuyahoga County ESC, Canal Road. Program to be announced.
Enc: Proposed By-Law Changes, September 2010.
PROPOSED BYLAW CHANGES
Sept. 2010
Current Bylaws
ARTICLE IX. NOMINATIONS AND ELECTIONS
SECTION 1. Nominations and/or volunteers for the position of Chairperson Elect will be accepted at the May meeting.
SECTION 2. Election of Chairperson Elect will be by a show of hands of the members present at the May meeting.
SECTION 3. In the event there is not a May meeting in a given year, the Chairperson and Chairperson Elect will present name(s) of person(s) running for Chairperson Elect to the members via email. Members will then respond with their vote to the Ohio Schools Secretary via email.
Proposed changes
ARTICLE IX. NOMINATIONS AND ELECTIONS
SECTION 1. Nominations and/or volunteers for the position of Chairperson Elect will be accepted at the Spring meeting.
SECTION 2. Election of Chairperson Elect will be by a show of hands of the members present at the Spring meeting.